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M365 OneDrive (How To) Set Up Managed Backup for Windows

About OneDrive managed backup:

  • Once this feature is enabled on a computer, all files in your Desktop, Documents, and Pictures folders are synced automatically to OneDrive.
  • Files can easily be synced across multiple computers by setting up OneDrive managed backup on multiple computers.
  • When you set up OneDrive managed backup, it will only back up your logged-in Windows account's folders. Other accounts that have signed into the computer are NOT backed up.

Before you Begin

Setting up OneDrive managed backup

  • Open the OneDrive Settings menu
  • Click the OneDrive icon in your task bar
  • Click the More button
  • Select Settings

OneDrive settings

  • In the OneDrive Settings menu, click on the Backup tab
  • Click the Manage Backup button

Manage Backup

  • In the Back up your folders dialog, click the Start backup button
  • You may also select which of your folders you want to sync: Desktop, Pictures, Documents. By default, all three folder locations will be synced.

Back up your folders

  • OneDrive begins syncing the files in your folders automatically.
  • You can click View sync progress to see the progress of the sync operation.

Starting to back up your files

  • When the OneDrive user says "OneDrive is up to date" all of your files have been synced.

You will now have a Desktop, Documents, and Pictures folder in your OneDrive account (pictured below)

  • Changes to files on your computer's Desktop, Documents, and Pictures folder will automatically be synced to your OneDrive account
  • Items that are deleted from a OneDrive backup location can still be recovered from the Recycle bin within the next 90 days.
  • You can now access the contents of your Desktop, Documents, and Pictures from OneDrive online at

NOTE: Files outside of your own account's Desktop, Documents, and Pictures directories will not be backed up when you complete these steps. To comprehensively back up your files, move everything you need into one of these folders. If you share a computer with other people, note that these steps will only back up your own account's files.

New OneDrive folders

Keywordsonedrive, backup, desktop, documents, pictures, windows   Doc ID92702
OwnerDesktop Support L.GroupUW-Milwaukee Help Desk
Created2019-06-25 15:29:11Updated2023-07-13 15:28:34
SitesUW-Milwaukee Help Desk
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