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Office 365 (OneDrive for Business) - Setting up Managed Backup using OneDrive for Windows

You can use these directions to automatically back up the files on a Windows computer's Desktop, Documents, and Pictures folders using OneDrive.

About OneDrive managed backup

  • Once this feature is enabled on a computer, all files in your Desktop, Documents, and Pictures folders are synced automatically to OneDrive.
  • Files can easily be synced across multiple computers by setting up OneDrive managed backup on multiple computers.
  • When you set up OneDrive managed backup, it will only back up your logged-in Windows account's folders. Other accounts that have signed into the computer are NOT backed up.

Before you Begin

You must have OneDrive installed. If it is not installed already, you can install the application from the Software Center or else install the application manually.

Setting up OneDrive managed backup

  1. Open the OneDrive Settings menu

    • Click the OneDrive icon in your task bar
    • Click the More button
    • Select Settings

    • OneDrive settings

  2. In the OneDrive Settings menu, click on the Backup tab

  3. Click the Manage Backup button

    • Manage Backup

  4. In the Back up your folders dialog, click the Start backup button

    • You may also select which of your folders you want to sync: Desktop, Pictures, Documents
    • All three folder locations are synced by default.

    • Back up your folders

  5. OneDrive begins syncing the files in your folders automatically.

  6. You can click View sync progress to see the progress of the sync operation.

    • Starting to back up your files

  7. When the OneDrive client says "OneDrive is up to date" all of your files have been synced.

    • You will now have a Desktop, Documents, and Pictures folder in your OneDrive account (pictured below)
    • Changes to files on your computer's Desktop, Documents, and Pictures folder will automatically be synced to your OneDrive account
    • Items that are deleted from a OneDrive backup location can still be recovered from the Recycle bin within the next 90 days.
    • You can now access the contents of your Desktop, Documents, and Pictures from OneDrive online at
    • NOTE: Files outside of your own account's Desktop, Documents, and Pictures directories will not be backed up when you complete these steps.
      • To comprehensively back up your files, move everything you need into one of these folders.
      • If you share a computer with other people, note that these steps will only back up your own account's files.

      New OneDrive folders

Keywords:onedrive, backup, desktop, documents, pictures, windows   Doc ID:92702
Owner:JJ S.Group:UW-Milwaukee Help Desk
Created:2019-06-25 15:29 CDTUpdated:2019-06-25 16:33 CDT
Sites:UW-Milwaukee Help Desk
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