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PAWS (How To) Request What-If Academic Advisement Report
This article is in relation to requesting what-if academic advisement reports.
Overview
There are two types of What-If Academic Advisement Reports:
- Program What-If Academic Advisement Report: Allows a user to place students into a program that is not their own to see how they meet the program requirements.
- Course What-If Academic Advisement Report: Allows a user to view how coursework that students are not enrolled in would apply toward their degree requirements.
Only administrative staff are authorized to run What-If Academic Advisement Reports; students and faculty advisors do not have this access.
Program What-If Advisement Report
Navigation: Home > Academic Advisement > Student Advisement > Request Advisement Report
Step 1: Enter the following values in the “Add a New Value” fields that appear:
- ID: Empl ID for the student
- Academic Institution: “UWMIL”
- Report Type: “UGWIF”
Step 2: Click the Add button
Step 3: Verify the student information in the request is correct. The Report Date will default to the current date.
Step 4: Check the “Use Career Simulation” field in the What-If Information section. This will automatically generate a “View/Change the Career Simulation” link next to the check box field.
Step 5: Click on the “View/Change the Career Simulation” link. The Create What-If Scenario page will automatically appear.
Step 6: Enter the following information in the Program What-If Data section:
- Academic Institution: Select “University of Wisconsin – Milwaukee” from the drop-down
- Academic Career: Select “Undergraduate” from the drop-down
- Career Requirement Term: Enter the appropriate value
- Requirement Term: Enter the appropriate value
- Student Career Nbr: Leave as default
- Academic Program: Enter program code for what-if program
- Advisement Status: Select “Include” from the drop-down
Step 7: Enter the following information in the Plan What-If Data section:
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Requirement Term: Enter the appropriate value
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Academic Plan: Enter plan code for what-if program
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Plan Sequence: Leave as default
-
Advisement Status: Select “Include” from the drop-down
Step 8: Enter the following information in the Plan What-If Data section:
- Requirement Term: Enter the appropriate value
- Academic Sub-Plan: Enter sub-plan code for what-if program
- Plan Sequence: Leave as default
- Advisement Status: Select “Include” from the drop-down
NOTE: The + button should be clicked for any section to include additional programs, plans, or sub-plans in the what-if report as needed.
Step 9: Click the Apply button. A “Saved” message will appear in the upper right-hand corner of the screen.
Step 10: Click the OK button to return to the request screen.
Step 11: Click the Process Request button to run the Program What-If Academic Advisement Report.
The Program What-If AAR will automatically appear with the title “Undergraduate What-If Advisement Report” on the screen after processing is complete. No other notation will exist to indicate the report is a program what-if rather than a regular AAR.
Course What-If Advisement Report
Navigation: Home > Academic Advisement > Student Advisement > Request Advisement Report
Step 1: Enter the following values in the “Add a New Value” fields that appear:
-
ID: Empl ID for the student
-
Academic Institution: “UWMIL”
-
Report Type: “UGWIF”
Step 2: Click the Add button.
Step 3: Verify the student information in the request is correct. The Report Date will default to the current date.
Step 4: Click the "Add a What-If Course" link.
Step 5: Enter the following values in the Course Search fields:
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Career: “UGRD”
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Term: Appropriate term code (typically current or upcoming term)
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Subject: Appropriate subject code
Step 6: Click the Execute the Search button.
Step 7: Click the Check Mark symbol next to the course to select it for the course what-if. You may need to select the > button to scroll further in the list or the “View 100” link to find the desired course. After selecting the course, you will be automatically returned to the request screen.
Step 8: (optional) If desired, enter a grade for each course that was selected.
Step 9: (optional) To select more courses for the Course What-If Advisement Report, click the “Add a What-If Course” link again and repeat steps 5-7. To remove previously selected courses from the request, click the - button.
Step 10: (optional) If any of the selected courses are topics courses, you will be given the option to select a topic for the course.
Step 11: Once all of the desired courses are selected, click the Process Request button to generate the report.
The what-if courses will appear on the report in the appropriate requirements with a ? symbol in the status column.
On the printed AAR, the courses will appear with a “Type” of WH. Enrolled courses appear with a type of EN and transfer courses appear with a type of TR.
NOTE: See “Printing an Academic Advisement Report” section for information on creating a printed What-If Academic Advisement Report.