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D2L - About archiving courses, files and other data from D2L

Review this article to learn how to get access to information after the end-of-life of D2L on June 30, 2020, and to learn about departmental responsibilities for retaining information.

Is data from D2L available?

D2L was deactivated on July 1, 2020. There is no way to retrieve D2L information from the service.

Instructors and departments are responsible for maintaining information from D2L in-compliance with retention policy. The Center for Excellence in Teaching and Learning also manages a collection of non-importable, anonymized data from D2L for select past semesters.

What information is archived?

Instructors and departments retain information specific to their needs which can include grade information, assignments, evaluations, statistics and records related to student work in courses.

Non-importable D2L archives containing select student grade/participation and course information are maintained by CETL. The archives are not suitable for every-day use and will not preserve the presentation of a course.

How long will D2L archives be kept by CETL?

Retention Schedule of D2L Course Archives
Kind of information Terms Archived Expiration Date
  • Student participation, grade and instructor course information from for-credit and School of Continuing Education courses
  • Non-credit, academic-focused courses offered by departments
  • Summer 2019
  • Fall 2019
  • Course data: December 31, 2020
  • User data: December 31, 2021
  • Student grade and participation information from for-credit and School of Continuing Education courses.
  • Summer 2018
  • Fall 2018
  • Winter 2019
  • Spring 2019
  • July 1, 2021
  • Student participation, grade and instructor course information from UW Flexible Opiton courses
  • April-June 2019
  • May-July 2019
  • June-August 2019
  • July-September 2019
  • Course data: October 1, 2020
  • User data: October 1, 2021
  • Student grade and participation information from UW Flexible Option courses.
  • April-June 2018
  • May-July 2018
  • June-August 2018
  • July-September 2018
  • August-October 2019
  • September-November 2018
  • October-December 2018
  • November 2018-January 2019
  • December 2018-February 2019
  • January-March 2019
  • February-April 2019
  • March-May 2019
  • July 1, 2021
  • Ongoing and non-credit course information that is not tied to a semester
  • Not applicable
  • July 1, 2023

D2L ePortfolio presentations will be inaccessible after June 29, 2019. Students had the option of exporting their ePortfolio to the MyDesire2Learn service. For access to ePortfolios, administrators and instructors should reach out to students directly.

Courses offered by UWM that are hosted on D2L at other institutions may not have been archived by the hosting institution. For additional information, contact the D2L support office for the hosting institution. Examples may include:

About for-credit grades

UW System institutions retain final grades indefinitely.

  • The online system-of-record at UWM is PAWS.
  • UWM Washington County and UWM Waukesha student access to final grades will vary.
    • For courses taken before September 1, 2019, students may request transcripts of their final grades.
    • For courses taken after September 1, 2019, final grades are listed in PAWS.

Students taking UWM courses offered by other UW System institutions should refer to the student information system for their institution. Non-UWM students from the community should consult with the school/college offering the course for guidance.

Do you need help accessing past course information offered in D2L?

  • Students should contact the instructor of the course to see if information has been stored and is available. If the instructor is unavailable or does not have information, contact the department which offered your course. If your department is unable to helpcontact CETL for further assistance.
  • Instructors should contact their department leadership, administrative support and school/college teaching and learning support to ask for any copies of information first.  If information is not available, contact CETL for further assistance.
  • Departments should contact CETL for further assistance.




Keywords:d2l archive course file resource eportfolio retention record schedule   Doc ID:97074
Owner:David D.Group:UW-Milwaukee Help Desk
Created:2020-01-13 16:28 CDTUpdated:2020-09-11 13:44 CDT
Sites:UW-Milwaukee Help Desk
Feedback:  100   6