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Office 365 (Outlook 2016) - View multiple calendars at the same time

Article details how to view multiple calendars at the same time.

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  1. On the Navigation Bar (Commands at the bottom of the Outlook window that enable you to quickly navigate to Mail, Calendar, People, and Tasks), click Calendar.
  2. In the Folder Pane (The column on the left side of the Outlook window that contains folders for each view, such as Mail or Calendar. Click a folder to show the items in the folder. Formerly the Navigation Pane in earlier releases.), check the box for each calendar you want to view.

    Calendars with check boxes listed in the Folder Pane

Each calendar you check opens next to calendars that were already showing. This is the side-by-side view.

Example of three calendars side-by-side

 Tip    You can drag calendar items from one calendar to another to make a copy, as long as you have the required permission.

You can combine all of the open calendars into a single calendar view.

  • After you've added a calendar to the side-by-side view, on the calendar's tab, click View in Overlay mode button.

    View in Overlay Mode command on a calendar tab

    Each calendar is transparently stacked on top of one another. In this combined calendar view -- overlay view -- it's easy to identify free/busy times among multiple calendars. When you see an empty time slot, you know there's nothing scheduled on any of the calendars in the overlay view.

    Example of calendars in Side-By-Side and Overlay modes

    That calendar is overlaid with the one you opened first -- usually your default calendar. Repeat for each calendar you want to add.

    To remove a calendar from the overlay stack, on the tab of the calendar you want to remove from the overlay stack, click View in Side-by-Side Mode View in Side-By-Side Mode button. The calendar moves to the right.

    When you no longer want to view a calendar, uncheck it in the Folder Pane, or on the calendar tab, click Close Calendar 

Keywordsmicrosoft office 365 event appointment schedule scheduling outlook 2016 calendars views group o365   Doc ID89755
OwnerHelp Desk K.GroupUW-Milwaukee Help Desk
Created2019-02-15 13:32:55Updated2023-06-05 13:45:01
SitesUW-Milwaukee Help Desk
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