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Microsoft 365 (How To) Lists

This article provides information and links to Microsoft’s documentation about Microsoft Lists, and how to integrate and use Lists with Microsoft Teams.

Microsoft Lists

Microsoft Lists is an app within Microsoft 365 that can be used for tracking and managing information. Microsoft Lists can be used through the Microsoft 365 web app, Microsoft Teams, or SharePoint

Microsoft 365 Web App
Microsoft 365 Lists Web App
Microsoft Teams
Microsoft Teams Lists Tab

Microsoft Resources

Get started with Lists in Teams – This article provides a full overview of how to add and use Lists in Microsoft Teams. 
Create a list in a Teams channel – This article provides video and written instructions on how to create a new list in a Teams Channel. 
Add or edit list items – This article provides video and written instructions on how to add or edit list items. 
Create or change the view of a list – This article provides video and written instructions on how to switch to a different view of a list. 
Edit a list view – This article provides instructions on how to edit the view of a list in the Microsoft Lists web and iOS apps. 
Find and manage your lists – This article provides video and written instructions on how to complete manage lists with actions such as favorite, search, and customize. 
Share a list or list item – This article provides video and written instructions on how to share lists and list items. 
Provide access to a list in Teams – This article provides instructions on how to share a list from Teams. 
Share a list or list item in SharePoint – This article provides instructions on how to share a list or list item from SharePoint. 
Track business information – This article provides video and written instructions on how to add items to a list, share lists with coworkers, format lists, add rules to alert coworkers about list updates, sort and group list items, and update an item’s status. 
Create a list from a template– This article provides video and written instructions on how to create a list from a template.
Microsoft Lists Quick Guide – This Quick Start Guide provides an overview of the different features and tools available in Microsoft Lists. 

Frequently Asked Questions

Q: How do Lists link to OneDrive, SharePoint/Teams?
A: Microsoft Lists is an App offered with Microsoft 365. Lists can be used in the Lists app, or integrated with existing Teams and SharePoint sites. 

Q: Where are Lists stored?
A: Lists created in My Lists via O365 Lists app are stored in the creator's personal OneDrive space. Lists created in Teams are stored in the associated Team site. For more information about the Lists app and how it works with Microsoft apps please see Microsoft’s article Manage the Lists app for your organization in Microsoft Teams. Note: Permissions set in Teams/SharePoint apply to lists created in the Lists app.  

Q: How are Lists accessed easily?
A: Lists can be access in a variety of locations including the Microsoft 365 web app, Teams, SharePoint, and the Lists desktop and mobile apps.

Q: How does sharing Lists work?
A: Lists can be shared in a variety of ways including:




Keywords:Microsoft, Teams, Office, 365, M365, O365, list, lists, sharepoint, app, add, on, tab, channel, tabs, team, share, create, edit, change, view, find, manage, template, excel, quick, guide, format,   Doc ID:88547
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2018-12-18 10:33 CDTUpdated:2021-08-11 15:21 CDT
Sites:UW-Milwaukee Help Desk
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