How to Request an Email Message be Sent Campus-Wide

Starting Monday, Sept. 11, there will be a new process for faculty and staff members who want to send an email message to all employees or to all students.

How to Request an Email Message be Sent Campus-Wide

The person requesting the email must first have the content approved by their division head. Then, they should submit the approved message using this form:

The form sends the message to the vice chancellor for University Relations & Communications for approval and sends a confirmation email to the appropriate division head. Please do not email requests to individual University Relations staff members as they cannot approve messages for campus-wide distribution.

Once the vice chancellor for University Relations & Communications has approved the message, requesters from Student Affairs, Academic Affairs and Finance & Administrative Affairs can forward the approval and message to someone in their division to distribute it. Requesters from Development & Alumni Relations and Global Inclusion & Engagement will forward approved messages to staff members in University Relations for distribution.

A list of staff members with approval to distribute campus wide emails is include on the submission form.

Email messages must meet the following criteria to receive approval for campus-wide distribution:

  • The topic should be of interest to all students and/or all faculty and staff members.
  • The topic should be something that impacts their success as students or their ability to do their jobs. Legally required messages automatically meet this criteria.
  • Marketing emails that promote a specific program or event are not appropriate.

Campus-wide emails are limited out of respect for employees and students who receive large volumes of email. Campus announcements found on the new faculty-staff web page and distributed through the UWM Report newsletter for faculty and staff provide another, preferred way to reach a campus-wide audience.

Keywords:communications, Campus-wide, Campuswide, Campus, Email, emailing the entire campus, campuswide emails, campus-wide emails   Doc ID:75471
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2017-08-14 13:41 CDTUpdated:2018-09-11 10:50 CDT
Sites:UW-Milwaukee Help Desk
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