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OneDrive for Business, SharePoint Online, and uFILES Overview
There are three major file storage and collaboration services provided to UWM students, faculty and staff. Faculty and staff have all these options available to them and enrolled students have OneDrive.
Key Features of OneDrive
- OneDrive for Business is the equivalent of a personal file share and is cloud based file storage.
- Used for personal or ad-hoc collaboration.
- Owned by an individual by default. Files are private by default unless explicitly shared.
- When an individual leaves the university, account and data is deleted.
- Confidential data cannot be stored in OneDrive, but sensitive and unclassified data can be.
Key Features of SharePoint
- SharePoint sites is cloud based file storage and is team or group based.
- Used for web accessible business continuity documents, structured collaboration or formal document management.
- Multiple document libraries within a hierarch of sites allows for setting up inherited permissions instead of setting detailed permissions for files.
- Have other features such as tasks, calendars, lists, web parts, business intelligence, etc.
- Sites and their document libraries live independently of individuals.
- Confidential, sensitive and unclassified data can be stored in SharePoint with proper controls.
Key Features of uFILES
- uFILES is a fee-based local storage service for individuals or groups.
- Used for business continuity documents, structured collaboration or formal document management.
- File shares appear as mapped drives and are only accessible on university owned computers.
- Documents and files housed on the service are not accessible from off-campus without using our VPN service and cannot be shared with off-campus individuals.
- File shares live independently of individuals.
- Confidential, sensitive and unclassified data can be stored in uFILES.
For more information, please see the UWM Information Security Data Classification and Criticality Standards and UWM Document and Collaboration Services Guidelines documents.