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Adding Print / User codes in Windows for Multi Function Printers [PCL5e]

Adding print/user codes to Ricoh multi-function devices within Windows. Applies to all printers with PCL5e drivers.

  1. Open the Devices and Printers control panel.
    • For Windows 7: Go to the Start menu and select Devices and Printers
    • For Windows 8.1 and Windows 10: Press the Windows Key (or click the search bar) to start a search. Enter "Devices and Printers". Select the Devices and Printers control panel.
  2. Right click on the printer you need to add your user code to and select Printing Preferences
  3. Select the Valid Access tab 
  4. Enter your user / printer code in the User Code field
  5. Click Apply, then OK to exit the Printing Preferences window
PCL5E driver menu

For instructions for adding a UWM-operated printer with a Post Script or PCL6 driver, please see

For instructions for adding a UWM-operated printer from a personal computer, please see

Keywords:print codes user codes ricoh printer windows queue departmental department pcl5e pcl5   Doc ID:66473
Owner:JJ S.Group:UW-Milwaukee Help Desk
Created:2016-08-26 10:48 CSTUpdated:2018-12-05 12:32 CST
Sites:UW-Milwaukee Help Desk
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