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Office 365 (SharePoint) - How to access SharePoint files from within Office 2016 suite on Windows

Using the Microsoft Office 2016 Professional Suite applications for Windows, you can "sign in" to your UWM Office 365 account from within the applications in order to interact with your SharePoint files. This will allow you to create, open, edit, and save Office files directly using these Office applications.

Signing in to Office 365

1. Open any of the Office 2016 desktop applications (e.g.: Word, Excel, PowerPoint, Access, OneNote, Publisher, etc.). For this article, we will use Word 2016. Click "Sign in to get the most out of Office":

2. Enter your UWM email address in the Sign in text box and then click Next:

3. In the Office 365 log in screen, enter your UWM email address and password and then click "Sign in":

Opening existing files from your UWM SharePoint:

1. Verify that you have successfully signed in to your UWM Office 365 account by seeing your name and UWM email address on the right side of the "Open" screen in your Office 2016 application (Word is shown here). Then, at the bottom of the "Recent" column of the left side of the window, click "Open Other Documents":

2. Under the "Open" column on the left-hand side of the window, click Browse.

3. A File Explorer window will pop-up, in the File name: box you will need to enter your SharePoint sites URL link. Most UWM SharePoint URL's are formatted the following way: 

Once you enter your site URL, click Open.

4. Once your sites contents load up, you will have to navigate to the document you wish to open. Highlight the document and click Open

Saving a new document to your UWM SharePoint:

1. Create a new document in your Office application (Word is shown here). Once you are ready to save it, click on "File":

2. Click "Save As":

3. Verify that your SharePoint library is selected in the "Browse" column on the left-hand portion of the screen.

Do not select Sites - UWM as your destination. Make sure you click SharePoint as the destination. If you do not see your SharePoint site listed, simply click on Browse and type in your SharePoint's site URL again. 

4. The "Save As" window will appear. You can click "Save" to save the file in the current location or navigate to a different location in your SharePoint library.

Keywords:o365, office 365, sharepoint, client, files, sync, office 2016,   Doc ID:46108
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2015-01-09 17:18 CDTUpdated:2018-03-09 17:12 CDT
Sites:UW-Milwaukee Help Desk
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