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Office 365 (Outlook 2016 for Mac) - Migrating UWM Email from Office 365 to Gmail Using IMAP

This guide will explain how to set up IMAP in Gmail so that you may use Outlook 2016 for Mac to transfer large amounts of email from your UWM Email account to Gmail.

Gmail Settings

1. Login to Gmail.
2. Click on the gear in the upper right-hand corner and select Settings.
3. Select Forwarding and POP/IMAP.
4. Select the circle next to Enable IMAP (near the center of the screen) and press Save Changes near the bottom of the screen.

5. Click the account button (circle in the upper right-hand corner), and select My Account.

6. Click on Connected apps & sites on the resulting screen.

NOTE: Turning on this setting allows Outlook to communicate with Gmail. This setting turn on does not allow other "less secure" apps to communicate with Gmail unless you authorize the app itself.

connected apps

7.  Scroll down to "Allow less secure apps:  OFF" and slide button to "ON" position



Adding the Gmail account to Outlook 2016:

1. Launch Outlook 2016, click the Tools tab and select Accounts.

2. Click the "+" (plus sign) button near the bottom left of the window and click Other Email...

3. Enter the Gmail account email address and password. Uncheck the Configure automatically box if it is checked. 

4. Enter the following information in the fields that appear.

User name: Gmail account email address (Yes, the same thing should be listed in both the E-mail address box and this box)
Type: IMAP
Incoming server: : 993
Check the box to use SSL to connect
Outgoing Server: : 587
Check the box to Override default port
Check the box to Use SSL to connect

-Then click Add Account

5. Your Gmail account should now be at the bottom of the list of the list of folders in the left column and you should be able to drag and drop individual emails or email folders between the two accounts.

Keywords:gmail, office 2016, mac, osx, migrate, transfer, move, deprovision, deprovisioning, migration   Doc ID:42229
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2014-07-27 13:11 CSTUpdated:2017-04-21 11:49 CST
Sites:UW-Milwaukee Help Desk
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