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Office 365 - Groups & Teams Expiration

With the increase in usage of Office 365 Teams and Office 365 Groups, administrators and users need a way to clean up unused groups. University IT Services will be implementing a change to enable Group expiration on 6/16/2020 that will help remove inactive groups from the system and make things cleaner.

 
 
An inactive Team or Group will expire after a period of 1 year unless an automatic renewal action is performed. 
 
Teams and Groups which are actively being used will be automatically renewed. Any of the following actions will automatically renew a Team or Group:
  • SharePoint (Team Sites) - view, edit, download, move, share, or upload files
  • Outlook (Group) - join group, read or write group message from the group, and like a message in Outlook on the web
  • Teams - visiting a Teams channel
For Teams, the Team owners will receive notifications to renew through the activity section of the Teams app.
 
For Groups that were created using Outlook, Planner, SharePoint, or any other app (excluding Teams), owners will receive automated expiration notifications via email starting at 30 days, 15 days, and 1 day prior to the expiration of the Group. Here is a sample of the email message that owners will receive:
 

 

From the Renew group notification email, group owners can directly access the group details page in the Access Panel. There, the users can get more information about the group such as its description, when it was last renewed, when it will expire, and the ability to renew the group.


If an owner does not renew the Team or Group before it expires, Office 365 can restore it for up to 30 days after its expiration. Additionally, owners will receive an automated email notification after they allow a group to expire:

If you have additional questions or concerns, please contact the UWM Help Desk at (414) 229-4040, toll free at (877) 381-3459, visit Bolton Hall 225, or submit a help request online at http://gettechhelp.uwm.edu.
 

See Also:



Keywords:microsoft, office365, o365, email, outlook on the web, owa, groups, teams, team site, outlook group, expiration   Doc ID:97792
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2020-02-10 14:11 CDTUpdated:2023-06-05 13:45 CDT
Sites:UW-Milwaukee Help Desk
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