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Teams (How to) Change an Existing Meeting to a Teams Meeting
There may be an instance where you need to change a meeting that you already have scheduled to a Teams meeting. To convert an in person meeting to a Teams meeting:
There may be an instance where you need to change a meeting that you already have scheduled to a Teams meeting. To convert an in person meeting to a Teams meeting:
Outlook on the Web
- Go to your calendar.
- Click on the meeting that you wish to change.
- In the pop up window click the Edit button.
- In the bottom right click the More options button.
- Next to the location information there is a toggle button titled Teams meeting.
- Toggle the Teams meeting button on. (It is on if the bubble is to the right and shaded with your calendar color)
- Press the Save button in the top left corner of your meeting window.
- Your meeting is now set as Teams meeting, and participants will be able to join directly from their calendar.
Desktop App (Windows)
- Go to your calendar.
- Double click on the meeting that you wish to change.
- In the toolbar at the top of the meeting window, press the Teams Meeting button.
- Click the Send Update button.
- Your meeting is now set as a Teams meeting, and participants will be able to join directly from their calendar.
Desktop App (Mac)
- Go to your calendar.
- Click on the meeting that you wish to change.
- Click the two arrows in the top right corner of the pop up window to expand the meeting details.
- In the toolbar at the top of the meeting window, press the Teams Meeting button.
- Press the Send Update button.
- Your meeting is now set as a Teams meeting, and participants will be able to join directly from their calendar.
Joining a Teams Meeting
Outlook on the Web
- Go to your calendar.
- Click on the meeting you wish to join in Teams.
- Click the button to Join Teams meeting.
- Accept the prompt to launch the Teams desktop app.
- Once you are brought to the Teams app you will be prompted to adjust your video and audio settings.
- Once your settings are specified, click the Join now button.
- You will now be part of a Teams meeting.
Desktop App (Windows)
- Go to your calendar.
- Click on the meeting you wish to join in Teams.
- In the toolbar click the Join Teams Meeting button.
- This will open in Teams, and you will be prompted to adjust your video and audio settings.
- Click the Join now button.
- You will now be part of a Teams meeting.
Desktop App (Mac)
- Go to your calendar.
- Click on the meeting you wish to join in Teams.
- Click the Join button in the location details.
- This will open online, but you will be prompted to open the desktop app.
- Accept the prompt to launch the Teams desktop app.
- Once you are brought to the Teams app you will be prompted to adjust your video and audio settings.
- Once your settings are specified, click the Join now button.
- You will now be part of a Teams meeting.
Teams Calendar in the Desktop App
- Click on the Calendar tab in the navigation bar on the left.
- Locate the meeting on your calendar.
- Click the Join button.
- You will be prompted to adjust your video and audio settings.
- Once your settings are specified, click the Join now button.
- You will now be part of a Teams meeting.