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Office 365 (Outlook 2011) - Create a contact group

Important: Beginning September 22, 2016, Office for Mac 2011 will no longer be available for installation from the Office 365. Please see the following document for further details: Office 365 - Microsoft Office 2011 path to retirement.

A contact group, also known as a distribution list, is a grouping of e-mail addresses collected under one name. A message sent to a contact group goes to all recipients listed in the group. You can include contact groups in messages, meeting requests, and in other contact groups.

 Important   Contact groups created via Outlook 2011 are not saved to your account within Office 365. Any groups that you create are saved on your computer and are available only in Outlook for Mac on that specific computer.

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Contacts Contacts view button.
  2. On the Home tab, click Contact Group.

    Contact Home tab, group 1

    If Contact Group is not available

    To create a contact group, you must set your preferences to show the On My Computer folders.

    1. On the Outlook menu, click Preferences.
    2. Under Personal Settings, click General General Preferences button.
    3. Under Folder list, clear the Hide On My Computer folders check box.

  3. Enter a name for the contact group.
  4. Do any of the following:


    Do this

    Add a person from your contacts, or add a person with whom you've recently exchanged email

    Click Add  Add to Group button, type the first few letters of the person or group's name, and then click the appropriate entry on the pop-up menu.

    Add a person who is not in your contacts or with whom you haven't recently exchanged email

    Click Add  Add to Group button, and then type the person's email address.

    Prevent message recipients from seeing the addresses of other group members

    Select the Use Bcc to hide member information check box.

    Remove a member

    Click the member, and then click Remove  Remove button.

  5. Click Save & Close.

    Group tab, Save & Close button

    The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.


  • To delete a contact group, open the group, and then on the Group tab, click Delete. Deleting a group does not delete contacts that you already have saved in Outlook or contacts from your organization's directory.
  • You can view the contact names in the header of a message or meeting request. In the To box, click the arrow next to the name of the Contact Group. After the list is expanded, you can't collapse the list again in that message.

Tip: You can import and export contacts from other applications such as Outlook for Windows, Apple Mail, and Entourage. For more information, see Import information into Outlook

See Also:

Keywords:microsoft office 365 event appointment schedule scheduling outlook 2011 calendars email contacts tasks people groups distribution lists o365   Doc ID:67568
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2016-10-05 15:31 CDTUpdated:2017-10-02 11:40 CDT
Sites:UW-Milwaukee Help Desk
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