Office 365 (Outlook 2016) - Add images to email signature

Outlook 2016 provides a wealth of features as a desktop mail client, including email signatures. This will be a brief overview of how you can add an image to your email signature in the Outlook 2016 desktop client.


Basic Information:


  1. Open the Outlook 2016 desktop client.

  2. 'New Email' button

  3. Click the button labeled 'New Email' in the upper left-hand corner of the main Outlook 2013 window.

  4. 'Signature' button

  5. From the 'New Email' dialog's Ribbon, click on the option labeled 'Signature' in the 'Include' section.

Signature configuration

  • In the 'Signatures and Stationery' dialog, click the button labeled 'New' located underneath the 'Select signature to edit' section.

  • 'New Signature' dialog


    'Insert Image' button
  • Click the 'Insert Image' button, located on the right-hand side of the 'Edit signature' section.
  • Navigate to the desired image in the file browser window, and click the button labeled 'Insert' located in the lower right-hand corner.

  • Signature image

  • Move/resize the image as desired for your signature.
  • Optional: In the 'Choose default signature' section, select the signature to be used for new messages and replies/forwarded messages, using the dropdown menu for each option, respectively.
  • Click the button labeled 'OK' in the lower right-hand corner.

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