Need to find an important message in your crowded inbox or folder? Maybe you remember who sent it, or a word or phrase it contains. But who wants to scroll through pages of mail, looking for that message? Use Instant Search to find it quickly.
Want to specify multiple conditions, such as who sent the message, words in its body or subject line, or a date range when you received it? See the section Use Advanced Find.
For tips on getting even better search results with Instant Search, see the article Learn to narrow your search criteria.
Instant Search shows the first 30 matches. You can get up to 250 results by clicking More, below the results. If you want more than 250 results, you can change an Outlook option. See the section Remove the limit on the number of search results.
If you don't see this, "Compact Navigation" might be turned on, so you'll see icons instead, like this:
Or, in addition to "Compact Navigation" being on, the folder pane might be minimized, so the icons are arranged vertically. You can expand the folder pane by clicking the Minimize/Expand button, as shown here:
As shown below, choosing This Week finds the messages received during the current week:
Getting too many results? Or are you just not finding what you want?
The Advanced Find dialog box opens. In this box, you can specify much more complex criteria and even search in your calendar, contacts list, notes, and tasks.
From/contains/Katie will search for messages from someone whose name includes "Katie." Notice we're using contains as the condition instead of is (exactly) so that we don't have to find an exact match. So if Katie's email name is "Katie Jordan," From/is (exactly)/Katie won't work because we'd need to specify Katie's full name, Katie Jordan, to get an exact match. That's where contains comes in handy as a condition.
Received/between/5/01/13 and 5/31/13
Now, Outlook searches for messages from someone with "Katie" in her name that arrived in the inbox in May, 2013, with "budget" in the message body, and (in addition to you) were also sent to someone with "Rob" in his name. Here's a zoomed look at the list of the four criteria we added.
If the thought of more than 250 results doesn't scare you off, you can bypass that limit: