Office 365 (Outlook 2013) - Respond to a Meeting Request

Even if you don't organize meetings and send invitations in Outlook 2013, you may get invited to meetings now and then, so it's a good idea to know how to respond to a meeting request if you get one.

When you've been invited to a meeting, you get a special e-mail message that offers these buttons:

You can choose Edit the Response Before Sending if you want to include an explanation to the message, or just select Send the Response Now to deliver your message.

Important: If you do not send your response back to the organizer, they will not be able to track your response. In other words, it will appear as though you have not responded even though you had accepted or declined the meeting request.

When you get a meeting invitation, the message has a preview of your calendar for the date and time of the meeting -- giving you a quick snapshot of your availability. This preview is only a small slice of your schedule, displaying about an hour or so before the meeting starts and about an hour or so after the meeting's start time.

If the meeting is scheduled for longer than two hours, you can scroll down to see more of your schedule -- and if the meeting is scheduled to last longer than two hours, you might also want to pack a lunch.

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