This article details how to schedule a meeting with other people
Keyboard shortcut To create a meeting request regardless of where you are in Outlook, press Ctrl+Shift+Q.
If you are not using an Exchange account, click Scheduling.
If you are not using an Exchange account, click Add Others > Add from Address Book.
You can search for attendees by typing in the Search box, and then clicking Go. Click the name from the results list, and then click Required, Optional, or Resources.
A green vertical line represents the start of the meeting. A red vertical line represents the end of the meeting. You can click and drag the lines to a new start and end time. For Exchange accounts, the free/busy grid shows the availability of attendees.
Keyboard shortcut To schedule the meeting to repeat regularly, click Ctrl+G.
When you add a recurrence pattern to a meeting request, the Meeting tab changes to Recurring Meeting.