D2L - Accessing D2L and Personal Information (Including ePortfolio) After Graduation

I've graduated! When do I lose access to D2L? I need to retrieve some of my past work.

When Does a Student Lose Access to D2L After Graduation?

When a student graduates from UWM, they may continue to access D2L after graduation. Personal information stored in ePortfolio, any files in Locker, information in their Profile, and any badges earned will continue to be available as long as the student is able to use their ePantherID. If you've graduated, and aren't able to login, you may need to reset your password

That said, there are numerous considerations to accessing personal D2L information after graduation. The rest of this article is dedicated to describing the considerations. 

How Long Can I Access My Assignments or Course Work?

Student course work is available as long as a course is active, and hasn't been removed from D2L as part of the annual D2L Course Cleanup.

Policy on Retaining Assignments

UW System policy states that student information should be retained by instructors a minimum of six months, and grade appeal policies typically require retention of student information for a minimum of 1 year. After that time, student information may become unavailable.

The instructor of a D2L course website may choose at any time to make the site unavailable (“inactive”), which would preventing student access to the course. As long as a course is active, students have the opportunity to download or save copies of their coursework and feedback. 

If a course is unavailable, students will need to contact their instructor or the appropriate department to get assistance in recovering coursework.

Policy on Course Cleanup

Courses in D2L are removed every 3 1/2 years at UWM (every 2 years at other UW institutions). Once a course is removed, no information from that course is available in digital format through D2L.

When Does My D2L Information Become Unavailable?

The following table lists the kinds of personal student information in D2L, and when it becomes unavailable. 

Personal Information and Expiration
Personal Information Availability Notes
Attendance Available as long as a course is active, and as long as the course exists in D2L. Contact the course instructor or administrative department to get access after a course is deactivated.
Awards Always available  
Calendar Always available  
D2L Chat: Personal Available as long as a course is active, and as long as the course exists in D2L. The instructor of the course may choose to add or remove access to this too via the course navigation bar. Contact the course instructor or administrative department to get access after a course is deactivated.
Discussion Posts Available as long as a course is active, and as long as the course exists in D2L. Contact the course instructor or administrative department to get access after a course is deactivated.
Dropbox Assignments Available as long as a course is active, and as long as the course exists in D2L. Contact the course instructor or administrative department to get access after a course is deactivated.
D2L ePortfolioAvailable as long as a course is active, and as long as the course exists in D2L. The instructor of the course may choose to add or remove access to this too via the course navigation bar.  Contact the course instructor or administrative department to get access after a course is deactivated.
Grades Individual grades are available as long as a course is active, and the course exists in D2L. Final Grades are available from PAWS after a course is deactivated. Contact the course instructor or administrative department to get access after a course is deactivated.
Locker Files: Personal and Group Files Always available  
My Media/Course Media: Video or Audio Assignments Available as long as a course is active, and as long as the course exists in D2L.  The instructor of the course may choose to add or remove access to this too via the course navigation bar. Contact the course instructor or administrative department to get access after a course is deactivated.
Online Rooms/Blackboard Collaborate Ultra:  Session RecordingsRecordings are available as long as a course is active, and as long as the course exists in D2L. The instructor of the course may choose to add or remove access to this too via the course navigation bar. Contact the course instructor or administrative department to get access after a course is deactivated.
Profile Always available  
Quiz Attempts Available as long as a course is active, and as long as the course exists in D2L. While the information remains, the course instructor may configure quizzes to hide attempt information. Contact the course instructor or administrative department to get access after a course is deactivated.
Rubric Scores Available as long as a course is active, and as long as the course exists in D2L. Contact the course instructor or administrative department to get access after a course is deactivated.
Survey Attempts Available as long as a course is active, and as long as the course exists in D2L. While the information remains, the course instructor may configure surveys to hide attempt information. In addition, surveys can be configured to be anonymized, making the information untracable. Contact the course instructor or administrative department to get access after a course is deactivated.





Keywords:d2l d2l@uwm desire2learn learn@UW luw l@uw login graduation access eportfolio portfolio presentation   Doc ID:71000
Owner:David D.Group:UW-Milwaukee Help Desk
Created:2017-02-24 00:58 CDTUpdated:2017-02-24 12:51 CDT
Sites:UW-Milwaukee Help Desk
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