Office 365 (Outlook 2011) - Create a contact group
Important Contact groups created via Outlook 2011 are not saved to your account within Office 365. Any groups that you create are saved on your computer and are available only in Outlook for Mac on that specific computer.
- At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Contacts .
- On the Home tab, click Contact Group.
If Contact Group is not available
To create a contact group, you must set your preferences to show the On My Computer folders.
- On the Outlook menu, click Preferences.
- Under Personal Settings, click General .
- Under Folder list, clear the Hide On My Computer folders check box.
- Enter a name for the contact group.
- Do any of the following:
Add a person from your contacts, or add a person with whom you've recently exchanged email
Click Add , type the first few letters of the person or group's name, and then click the appropriate entry on the pop-up menu.
Add a person who is not in your contacts or with whom you haven't recently exchanged email
Click Add , and then type the person's email address.
Prevent message recipients from seeing the addresses of other group members
Select the Use Bcc to hide member information check box.
Remove a member
Click the member, and then click Remove .
- Click Save & Close.
The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.
- To delete a contact group, open the group, and then on the Group tab, click Delete. Deleting a group does not delete contacts that you already have saved in Outlook or contacts from your organization's directory.
- You can view the contact names in the header of a message or meeting request. In the To box, click the arrow next to the name of the Contact Group. After the list is expanded, you can't collapse the list again in that message.
Tip: You can import and export contacts from other applications such as Outlook for Windows, Apple Mail, and Entourage. For more information, see Import information into Outlook