Office 365 (Outlook 2011) - Create a contact

Important: Beginning September 22, 2016, Office for Mac 2011 will no longer be available for installation from the Office 365. Please see the following document for further details: Office 365 - Microsoft Office 2011 path to retirement.

A contact group, also known as a distribution list, is a grouping of e-mail addresses collected under one name. A message sent to a contact group goes to all recipients listed in the group. You can include contact groups in messages, meeting requests, and in other contact groups. You can store e-mail addresses, home and work addresses, phone and fax numbers, and other information for your Outlook contacts. Each contact (contact: In the Address Book, a collection of information about a person that may include e-mail addresses, phone numbers, street addresses, and more.) can include information that is important to you, including birthdays, children's names, notes, and more.

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Contacts Contacts view button.
  2. On the Home tab, click Contact.

    Contact Home tab, group 1

  3. Enter the person's name and any other information that you want, such as job title, office, department, and company.
  4. To edit information in the categories on the General tab (Phone, Internet, Address, and Personal), do any of the following:


    Do this

    Change the label for a field (for example, to change the label Mobile to Home in the Phone category)

    Under the category name, click the field label, and then click the label that you want.

    Add a field in a category

    Click the (+) button next to the category name, and then click a field type.

    Delete a field

    Click the field, and then to the left of the field, click the (-) button.

  5. On the Home tab, click Save & Close.

    Contact tab, Save & Close button


  • To add a photo for the contact, drag a photo from anywhere on your computer onto the photo icon next to the contact's name.
  • Your Outlook contacts are shared with other Office for Mac 2011 applications, such as Word. If you make changes to a contact while you are working in another Office application, your changes also appear in Outlook.
  • If you have a Microsoft Exchange account, you can share or delegate your contacts folder with other users on the same Exchange server.

Additional resources

Import information into Outlook

Add the sender of a message to your Outlook contacts

Add a vCard to your contacts

Create a contact group (also called a distribution list)

Save or update a contact from a directory

See Also:

Keywords:microsoft office 365 event appointment schedule scheduling outlook 2011 calendars email contacts tasks people groups distribution lists o365   Doc ID:67567
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2016-10-05 15:30 CDTUpdated:2016-10-17 15:50 CDT
Sites:UW-Milwaukee Help Desk
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