Office 365 (Outlook 2016) - Add images to email signature

Outlook 2016 provides a wealth of features as a desktop mail client, including email signatures. This will be a brief overview of how you can add an image to your email signature in the Outlook 2016 desktop client.


Basic Information:

  1. Open the Outlook 2016 desktop client.

    2. 'New Email' button
  2. Click the button labeled New Email in the upper left-hand corner of the main Outlook 2013 window.

    3. 'Signature' button
  3. From the 'New Email' dialog's Ribbon, click on the option labeled Signature in the 'Include' section.
  4. Select the option labeled Signatures... from the menu.

Signature configuration
5. In the 'Signatures and Stationery' dialog, click the button labeled New located underneath the 'Select signature to edit' section.
'New Signature' dialog
6. Give the new signature an identifying name
'Insert Image' button
7. Click the 'Insert Image' button, located on the right-hand side of the 'Edit signature' section.

8. Navigate to the desired image in the file browser window, and click the button labeled 'Insert' located in the lower right-hand corner.
Signature image
9. Move/resize the image as desired for your signature.
  • Optional: In the 'Choose default signature' section, select the signature to be used for new messages and replies/forwarded messages, using the dropdown menu for each option, respectively. Click the button labeled 'OK' in the lower right-hand corner.