Office 365 (Outlook on the Web) - Resource Sharing Permissions

This document will explain how to set sharing permissions for a resource. These permissions will allow users certain levels of access to your calendar.

To Share Your Calendar

1.
Log into your Office 365 account via Outlook on the Web (OotW).
2. Open the resource you will be setting permissions for. See this document for instructions on opening a resource calendar.

2. Click on your profile picture/silhouette
3. Select Open another mailbox
4. Enter in the mailbox name and click on Open

5. Open the app launcher tool in the top left corner of your Outlook on the Web window as shown below (outlined by the red box).

6. Select Calendar from the list of available apps.

7. Click Share.

8. Search for a user by typing his/her name or email address into the "Share with:" field. You can click Search Contacts & Directory to search the Global Address List, or type in his/her full email address and click Use this address.


9. Choose his/her level of permissions by clicking the downward arrow next to his/her name. Use the table below to decide which level of permissions to grant that would best suit your needs.

Permission Options
 Availability only
 User can see blocks of "Busy" time on calendar but cannot see any details of the events
 Limited details
 User can see time, subject, and location of items on calendar but cannot see other details such as attendees, notes, or attachments
 Full details
 User is able to see time, subject, location, attendees, notes, and attachments
 Editor User can create, read, edit, and delete all items, regardless of who created them. Events that invite the resource give the option to be accepted by anyone with this permission level. When an attendee is added, a notice that you forwarded the meeting request to additional recipients will be sent to the resource. When editing an event and adding attendees (at least when a room is invited), it will only update if the updates are sent to everyone.
 Delegate Delegates act on behalf of another person. If delegate access has been granted, copies of meeting requests will go to the delegate and the delegate can accept or deny the requests for the resource. A notification will be sent to the organizer saying that you have replied on behalf of the resource. This level of access should only be used if someone is completely managing the calendar of someone else.
10. Click Send once you have chosen the level of permission you would like to grant.

NOTE: The share notification sent to the user you are sharing with does not include their level of access.

To Edit or Delete Permissions

1. Open the app launcher tool in the top left corner of your Outlook on the Web window as shown below (outlined by the red box).

2. Select calendar from the list of available apps.

3. Right-click on the Calendar in the "My calendars" list and select Permissions... from the list.

4. Find the user you are trying to edit/delete permissions for. To edit permissions, click the downward arrow next to his/her current permission level and change it to what you would prefer. To delete permissions, click the x next to his/her name to delete his/her permissions.

5. Click SAVE in the upper left corner of the "Calendar" box.


See Also:




Keywords:O365, resources, sharing, permissions, calendar, delegate, editor   Doc ID:50087
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2015-04-07 13:24 CDTUpdated:2016-09-21 16:20 CDT
Sites:Chippewa Valley Technical College, UW-Milwaukee Help Desk
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