Office 365 (Outlook 2011 for Mac) - Accessibility features

Important: Beginning September 22, 2016, Office for Mac 2011 will no longer be available for installation from the Office 365. Please see the following document for further details: Office 365 - Microsoft Office 2011 path to retirement.

Microsoft Office applications use the universal access features of Mac OS X. Universal access features make it easier to zoom in on your screen, use keyboard shortcuts to move around your screen, and hear menu commands or text in your documents.

Note: To learn about Macintosh services and products for people with disabilities, visit the Apple accessibility web page at http://www.apple.com/accessibility. To learn about accessibility features of Office for Mac products, visit the Section 508 VPATs for Microsoft products web page at http://www.microsoft.com/industry/government/products/section508.aspx.

Do any of the following:

Turn on Full Keyboard Access

When Full Keyboard access is turned on, you can press TAB to move the keyboard focus between all controls in windows and dialog boxes.

  1. On the Apple menu, click System Preferences.
  2. Under Hardware, click Keyboard.
  3. On the Keyboard Shortcuts tab, under Full Keyboard Access, click All controls.

Turn on VoiceOver

Hear most menu commands, options in dialog boxes, and other elements on your computer screen. VoiceOver does not work with the contents of the main document window or the ribbon. For example, VoiceOver does not read your text in a document.

  1. On the Apple menu, click System Preferences.
  2. Under System, click Universal Access.
  3. On the Seeing tab, under VoiceOver, click On.

Listen to any selected text

You can listen to any selected text, such as the title of a document. In contrast, to hear most menu commands, options in dialog boxes, and other elements on your computer screen, use Voice Over.

  1. On the Apple menu, click System Preferences.
  2. Under System, click Speech.
  3. On the Text to Speech tab, select the Speak selected text when the key is pressed check box.
  4. Click Set Key, and then press the key combination that you want to use to hear text read aloud, and click OK.
  5. In any Office application, select some text, and then press the keyboard shortcut to hear the text read aloud.

Turn on Zoom

Zoom in on the screen image to make it appear larger.

  1. On the Apple menu, click System Preferences.
  2. Under System, click Universal Access.
  3. On the Seeing tab, under Zoom, click On.

Turn on other universal access features of Mac OS X

  1. On the Apple menu, click System Preferences.
  2. Under System, click Universal Access.
  3. Do any of the following:


Additional resources




Keywords:microsoft office 365 event appointment schedule scheduling outlook 2011 macintosh calendars accessibility o365   Doc ID:47226
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2015-02-16 12:06 CDTUpdated:2016-11-18 14:07 CDT
Sites:UW-Milwaukee Help Desk
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