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D2L Access - Granting Academic Advisers Access to Student Information

Learn how to associate student D2L accounts with academic adviser accounts.

Summary

Before a UWM employee can be given access to student information, an account must be requested. Once the account is created, the new account must then be granted access to individual students' information. Granting access , and revoking access are done by submitting CSV files for processing. In all cases, requests are typically processed the same day.

Requesting an Academic Adviser Account for D2L

To access student information as an Academic Adviser, a special D2L account must be created. Existing accounts used for instructor or student work can not be used. 

An Academic Adviser account must be requested by a chair, dean, director or other administrator that deals primarily with student academic progress. Make a request by sending an email to ltc@uwm.edu, Provide as much information as possible describing the need for access. The request will be reviewed by an LMS administrator.

We can not create and Academic Adviser account for the parents, relatives or guardians of students. 

Once an account is created, you will receive email notification, and you will also receive a passwrod reset email. Once your password is set, login to D2L using the non-ePanther button from the D2L Login webiste.

How to Grant an Academic Adviser Access to Student Information

Access changes are submitted by sending an email with an attached CSV file to ltc@uwm.edu. The CSV file lists the students that the Academic Adviser account should be able to view. Create an Excel spreadsheet, then save a CSV file with the following columns:

  • Column 1: CREATE
  • Column 2: Username of the Academic Adviser account
  • Column 3: Student ePantherID
Once student information access has been granted, you will receive an email confirming the changes.

How to Revoke Academic Adviser Access to Student Information

Like granting access, removing access is submitted by sending an email with an attached CSV file to ltc@uwm.edu. The file lists the students to revoke access to. Alternatively, it can describe removing access to all students.

Create an Excel spreadsheet, and then save a CSV file with the following columns:

  • Column 1: REMOVE
  • Column 2: Username of the Academic Aviser account
  • Column 3: Student ePantherID, or an asterisk (*) to revoke access to all students
Once student information access has been revoked, you will receive an email confirming the changes




Keywords:d2l, d2l@uwm, brightspace, access, academic, adviser, advisor, grant, add, enroll, academic adviser, academic advisor   Doc ID:66968
Owner:David D.Group:UW-Milwaukee Center for Excellence in Teaching and Learning
Created:2016-09-15 14:51 CSTUpdated:2016-09-20 09:24 CST
Sites:UW-Milwaukee Center for Excellence in Teaching and Learning
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