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D2L Access - Roles in D2L
Review roles in D2L, and their abilities in the system. Use this article as guidance when choosing the role to enroll someone as in a D2L course.
What is a Role?
In D2L, individuals have a certain set of abilities in D2L, in courses and other areas. This pre-defined set of abilities is a Role. Roles corresponds to the general need of the individual. Students and instructors (faculty, instructional staff and teaching assistants) are automatically given D2L roles when they are enrolled or assigned to courses in PAWS.
In-general, students in courses are given the D2L role Student. Faculty and instructional staff teaching courses are given the D2L role of Instructor.
In addition to the roles defined in PAWS, there are a number of special roles that are available for use by instructors and campus support/administrators to provide special access based on need and duties. For example, graders, tutors and departmental support may have unique roles.
A member of the UWM community may be a Student in D2L, but may also be an Instructor in a specific course.
Kinds of Roles
There are more than 30 roles in D2L. Most of them can be grouped into one of five categories:
- Learner - users that access courses to learn and contribute,
- Guest - users that observe a course or contribute on the behalf of instructors,
- Instructional - users that lead courses, assess participants or contribute to the learning process,
- Support - users that aid participants and instructors in the use of D2L, course design and administrative tasks,
- Administrative - users that ensure the proper functioning of D2L, or provide in-depth support for campus.
List of Roles
The following is a list of roles and their general abilities. The list of abilities is not comprehensive. Contact the CETL Support Commons if further detail is needed.
When adding someone to a course, focus on the role's abilities, not the name.
Learner and Guest Roles
- Learners and guests cannot see information hidden by instructors or others.
- Learners and guests do not see Edit Course or instructor-specific tools.
- Learners may be added to groups, and do not automatically have access to all groups.
- Learners do not see the grades or progress of others.
|Role||See Course Material||Participate in Discussions||Submit to Dropbox||Take Quizzes||Use My Media||Use ePortfolio||Join Online Rooms|
|Guest||Content, News and Links only||No||No||No||No||No||Yes|
|Guest Instructor||Yes||Yes||Yes||Student view plus hidden quizzes||No||No||Yes|
Despite the name, the Guest Instructor role has mostly student-level access to a course.
- Instructional roles are generally automatically enrolled in all groups, even though they may not be able to make changes to groups.
- Instructional roles that can see Content, Discussions, Dropbox, etc., also see hidden content in those areas.
|Role||Add Course Materials||Edit Course Materials||Delete Course Materials||Grade Student Assignments||Manage Enrollments and Groups||Enter Grades / Submit to PAWS||Participate in Discussions||Copy To Another Course||Activate a Course||Use My Media||Use ePortfolio||Moderate Online Rooms|
|Teaching Assistant||Yes||Yes||No||Yes||Yes, No delete||Yes, No final grade release||Yes||Yes||Yes||Yes||Yes||Yes|
|Z Part||Yes||Yes||Yes||Yes||Yes||No||Yes||Yes||No||No||No||Join Only|
|Z Course Developer||Yes||Yes||Yes||No||No||No||No||Yes||No||No||No||No|
|Z Participant||Add News only
||Some Instructor rights in Discussions and Dropbox||News only||Quizzes only||Groups only, No participant enrollment||No||Yes||No||No||No||No||Join Only|
|Grader||No||No||No||Yes||No||No Final Grade or PAWS, Cannot modify categories and items||No||No||No||No||No||No|
Despite the name, the Guest Instructor role has no instructor abilities. It is listed under Learner and Guest Role Abilities.
- Support roles are designed to aid in the development of courses, or aid students in participating.
|Role||Student Access to Course||Instructor Access to Course Materials||Instructor Access to Grading / Assignments||Change Navigation and Site Theme||Modify Course Settings||View User Progress||Send Password Resets|
|Non-UWM Support||No||Yes||Yes||Navigation only||Yes||Yes||Yes|
|Z Site Manager||No||Yes||Yes||Navigation only||Yes||Yes||Yes|
|Z Department Admin||No||Surveys only||No||No||Import / Export Course Components only||No||No|
|Tutor||Content, News, Links only||No||No||No||No||No||No|
|Academic Adviser||Content only, can view hidden content||No||No||No||No||For designated students only||No|
Which Roles can Enroll or Role Switch to Other Roles?
User with instructional and support roles have some level of ability to enroll others into courses. They may also have the ability to Role Switch, where the account can preview D2L from the perspective of that Role. This table is a summary of those interactions.
- Roles that are not listed in the left-most column cannot enroll users or preview using Role Switch.
- Roles not listed as a column can not be enrolled or previewed using Role Switch.
|User Role||Interact With Student||Interact With MC Student||Interact With Guest||Interact With Guest Instructor||Interact With Instructor||Interact With Teaching Assistant||Interact With Z Participant||Interact With Z Part||Interact With Z Course Developer||Interact With Grader||Interact With Support||Interact With Z Site Manager||Interact With Z Department Admin||Interact With Tutor|
|Instructor||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll||Enroll, Role Switch||Role Switch||Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll||Enroll, Role Switch|
|Teaching Assistant||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll||Enroll, Role Switch|
|Z Course Developer||Role Switch|
|Support||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll||Enroll, Role Switch|
|Non-UWM Support||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll, Role Switch||Enroll||Enroll||Enroll, Role Switch|
|Z Site Manager||Enroll, Role Switch||Enroll||Enroll, Role Switch||Enroll|