Student Guide for Creating Narrated PowerPoint Presentation Video Assignments
Before students begin:
- Students must use the DESKTOP version of the PowerPoint software and not the web version
- The PowerPoint version should be up-to-date. If in doubt, students should download and install PowerPoint for Office 365 using the instructions below
- Students can install the latest version of PowerPoint for free through UWM’s software license: https://uwm.edu/o365/
- Students must ensure that the file size for the final video is less than 500MB. The tutorial provides instructions (below) for reducing the presentation resolution to address this issue.
- When uploading through the Rich Content Editor in Canvas, students must be patient and allow the video to upload completely. Do not navigate away from the page during the upload process.
Covered in this article:
- Part 1: Create a PowerPoint Presentation
Part 1: Create a PowerPoint Presentation
- For PC Users:
- Create a presentation in PowerPoint: https://support.office.com/en-ie/article/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1cd-c5f1-4264-b48e-c8a7b0334e36
- For Mac Users:
- Create a presentation in PowerPoint: https://support.office.com/en-us/article/create-a-presentation-in-powerpoint-422250f8-5721-4cea-92cc-202fa7b89617
Part 2: Record Narration in PowerPoint
- For PC Users:
- Use these instructions to record narration in PowerPoint for PC: https://support.office.com/en-us/article/Record-a-slide-show-with-narration-and-slide-timings-0B9502C6-5F6C-40AE-B1E7-E47D8741161C#OfficeVersion=Windows
- For Mac Users:
- Use these instructions to record narration in PowerPoint for MacOS: https://support.microsoft.com/en-us/office/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c?ui=en-us&rs=en-us&ad=us#OfficeVersion=Microsoft_for_365_Mac_subscribers
Group Narrated PowerPoint Presentations (OPTIONAL as assigned):
If your instructor has assigned the presentation as a group project, please review the specific details provided by your instructor.
For a group presentation, students will exchange the PowerPoint file with group mates and each group member will record sections of the presentation.
Step #1: Once the PowerPoint presentation is created the group members can begin narrating the slides that were assigned to them. Here's an example of the process:
The first student records slides 1 and 2 (as an example)
- You must use the DESKTOP version of the PowerPoint software and not the web version (see details below)
- You may need to download the PowerPoint file to your computer, if the presentation was shared with you on OneDrive
Step #2: Once the first student is finished narrating their slides, they emails (or sends a OneDrive link for) the PowerPoint file (with recorded slides) to the second student.
Special instructions - Sharing a PowerPoint file using OneDrive
For more information about sharing a link to your PowerPoint presentation with group members, use the [Send a link in email] option in the "How do you want to share?" section of this tutorial:
- When completing the "Send Link" section, be sure to select the [Anyone with the link] option and the [Allow editing] option.
- Enter your group mates ePanther IDs (email address without the @uwm.edu at the end) and click [Send].
- Group mates will receive an email and can click the [Open] button from within
- From OneDrive, with the file open, click the [File] tab and select [Download As] to download the PowerPoint file
- -Or- go to OneDrive and click the [Shared] and then [Shared with me] tabs to locate and download the Powerpoint file
Step #3: The second student records slide 3 and 4 (as an example) on the same PowerPoint file and emails (or send a OneDrive link for) the presentation to the next student
Special instructions - Preventing recording-over other group member's slides
- IMPORTANT NOTE: when recording your narration, you can move to the next slide by clicking the shift key on your keyboard. However, when you reach the end of your assigned slides, BE SURE TO HIT THE ESCAPE KEY (or the stop button) to exit the recording. Otherwise, you may record-over slides that have already been recorded by another student.
Step #4: The third, fourth, etc. student repeats the steps above until the presentation is fully narrated.
Step #5: After all students have contributed by recording their narration, the last student will export the presentation as an .mp4 movie file and upload it to the correct Canvas Assignment, as directed by your instructor (using the instructions below).
Part 3: Export the Presentation as a Video
- For PC Users:
- When the tutorial above prompts you to export the video, use these instructions to export from PowerPoint to an .mp4 file: https://support.office.com/en-us/article/turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83#OfficeVersion=newer
- For Mac Users:
- Follow the “Export your presentation as a video” instructions in this tutorial: https://support.office.com/en-us/article/export-your-powerpoint-for-mac-presentation-as-a-different-file-format-0547523c-56c4-4799-b5f7-6257907c09ee
Special instructions - Check that the video file size us under 500MB:
Part 4: Upload the Video to the Canvas Assignment
- Once the .mp4 video is created, upload the file to the appropriate assignment in Canvas, using these instructions: https://community.canvaslms.com/docs/DOC-10668-421254356
Special instructions - Be patient when uploading:
If your file is large, it will take several minutes to upload the video file. Follow the steps below to ensure that your video uploads successfully.
Step #1: First, the blue progress indicator will move across the bar, which means the file is still uploading. Don't navigate away during the upload process.
Step #5: Click the "click here to view" button to see the video preview.
Step #6: Click the "Play" button in the player. If you aren't able to play your video, it has not uploaded successfully. You should "re-submit Assignment" and try to upload again.
Part 5: Post the Video to a Canvas Discussion (OPTIONAL as assigned)
If your instructor has also assigned you to post the video to a Canvas Discussion, please review the specific details provided by your instructor.
Because you have already uploaded the video to a Canvas Assignment, you do not need to upload the video a second time to post to a Discussion. The video was uploaded to your "Files" area in Canvas. These instructions will show you how to embed this video into a Canvas Discussion Post:
Step #1: First, navigate to the correct Canvas Discussion, as directed by your instructor and click the "Reply" button.
Step #2: Click the "Documents" icon in the Rich Content Editor menu and select the "User Documents" option.
Step #3: In the "Add" right-hand navigation menu, select the "User Files" option and the "Media" option. Then select the video file that was uploaded to the Canvas Assignment (as directed above).
Step #4: An embedded video will preview in the description box. Include any additional information (as assigned by your instructor) using the Rich Content Editor. Click the "Post Reply" button.
Special instructions - Posting to the Discussion for a Group Presentation:
If your instructor has assigned the presentation as a group project, please review the specific details provided by your instructor. After all students have contributed by recording their narration, and the the last student has export the presentation as an .mp4 movie file and uploaded it to the correct Canvas Assignment, the last student will also follow the directions above to post the video to the Canvas Discussion.
Other students will not have access to the video in their "Files" area, so the student that uploaded the video to the Assignment must also be the student that posts the video to the Discussion.