Office 365 - Teams Features, Storage Locations, and Retention

This article provides a summary of Teams features and their corresponding storage location within the Office 365 environment as well as the retention schedule for each.




Teams Feature

Storage Location

Retention Schedule



Record May be Deleted by Individual User


Additional Information



Chats (1:1 and group) Conversations


Stored in users' Outlook mailbox

Retained until the user leaves UWM and their account is deleted


No

External (non-UWM) chat participants also have the conversation saved in their mailbox

Channel Conversations



Stored in Azure (O365 back-end) environment


Retained until the Team owners delete the Team or until the owners allow the Team to expire after 1 year of inactivity

Yes, by Team owners




 


Chats (1:1 and group) File Storage



Stored in the sharing user's OneDrive space: "Microsoft Teams Chat Files" folder



Retained until the sharing user's account is deleted and the files are deleted with the account



Yes, by the sharing user



All members of the chat have access to the file that was shared

If a participant in a chat is an external user and shares files, they are stored in the external user's (non-UWM) OneDrive space. Once the external user leaves the chat, files they shared will leave with them

Channel File Storage



Stored in the document library for the channel in the Team site

Private channels each have their own Team site and document libraries for storage

Retained until they are deleted by members or owners, until the owners delete the team, or until the owners allow the Team to expire after 1 year of inactivity

Yes




 


Voicemail Messages



Stored in users' Outlook mailbox



Retained until the user deletes them or until the user leaves UWM and their account is deleted

Yes




 


Meeting Recordings (1:1 and Group)



Stored in the OneDrive account of the user who started the recording in a folder named Recordings




 

Retained in users' OneDrive spaces until they are deleted by the user or until the user leaves UWM and their account is deleted




Yes, by the individual who started the recording



Anyone except external guests can start or stop a meeting recording and meeting participants are notified when recording is started

All meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.


Meeting Recordings (Channel Meetings)The recording is stored in the Teams site document library in a folder named Recordings
Recordings that are shared with a group or team channel are retained until the group owners delete them or until the owner allows the group to expire after 1 year of inactivity

Yes, by Team owners


For Teams channel meetings, the recording is shared with the Team or channel members for private channels and permissions are inherited from the owners and members list in the channel

Meeting Transcriptions



Stored in the OneDrive account of the user who started the recording



Retained in users' OneDrive spaces until they are deleted by the user or until the user leaves UWM and their account is deleted

Recordings that are shared with a group or team channel are retained until the group owners delete them or until the owner allows the group to expire after 1 year of inactivity

Yes, by the individual who started the recording



The user who started the Teams meeting recording needs to enable transcriptions for the meeting recording




 


Live Events & Captions



Live events produced directly in Teams are stored in Azure

Recordings are retained in Azure until the event producer deletes them



Yes, by the event producer



Live event producers can enable captions when setting up the event

Attendees can turn on live captions if the event producer enables them for the event




If you have additional questions or concerns, please contact the UWM Help Desk at (414) 229-4040, toll free at (877) 381-3459, visit Bolton Hall 225, or submit a help request online at http://gettechhelp.uwm.edu.

See Also:




Keywords:microsoft, office365, o365, email, outlook on the web, owa, groups, teams, team site, outlook group, expiration, teams storage locations, teams retention   Doc ID:99881
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2020-04-01 12:35 CSTUpdated:2020-10-21 15:13 CST
Sites:UW-Milwaukee Help Desk
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