Step-by-Step Guide for Instructors Using Collaborate Ultra in Canvas

This article provides step-by-step instructions for getting started with Collaborate Ultra in Canvas.

In this document

Before you begin

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Part 1: Scheduling a Collaborate Ultra Meeting

If you have not enabled Collaborate Ultra in your class, first follow the procedures in the previous section. 

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Step-by-step

Once Collaborate Ultra is enabled in your class, do the following to schedule a meeting.

  1. Go to the Home page of your Canvas class, and click Collaborate Ultra in the left-hand navigation panel.

    A mouse pointer is shown hovering over the "Collaborate Ultra" link in the courses navigation. It is underlined to indicate it is focused, to be clicked.

  2. Click Create Session to schedule a meeting.

    Also note that Collaborate Ultra provides one pre-made room for you and your class that is always open. If you do not wish to schedule a meeting, you can simply direct participants to the meeting room that Collaborate Ultra provided for you.

    The grey "Create Session" button is selected below the course room automatically created. A caption bubble sits by the "Create Session" button and the course room link. Information in these bubbles is noted before the image.

  3. When you click to create a session, use the following settings: 

    The room settings panel is shown, attached to the right side of the page. A series of caption bubbles point to various controls on the page. The names of fields and the information in these bubbles is listed after this image.

    At the top of settings is a Meeting Name box. Give your session a name there. Recommended: Title should include date and purpose of recording.

    The "Guest role" menu is set to Participant which allows visitors to use their mic and webcam. Setting this option to presenter allows visitors to share there screen in addition to sharing their mic and and webcam.

    The "Guest link" box has a link that can be sent to visitors, such as guest speakers. When they use the link, they will have the abilities granted by "Guest role".

    The Start and End boxes allow you to select when the sessions start and end by day, hour and minute.

    Interested in the additional settings? Learn more about Session Settings (Blackboard Help).

    1. Scroll down, and set the Default Attendee Role for students.

      If you would like your students to be able to share their screen, select Presenter. Otherwise, leave it set to Participant. Interested in more information about what roles can do? See "What can the different roles do?" in the Manage Attendees article (Blackboard Help).

      The Default Attendee Role menu is clicked, and the Participant option is highlighted. The content of the caption bubble is noted before this image.

  4. Leave all other settings as-is, and click Save.

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Part 2: Participating in a Collaborate Ultra Meeting

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Step-by-step

Join the online meeting

Both instructors and students can join the online meeting by doing the following:

  1. Go to the Home page in your Canvas class.
  2. Click the Collaborate Ultra link

    A mouse pointer is shown hovering over the "Collaborate Ultra" link in the courses navigation. It is underlined to indicate it is focused, to be clicked.
    .
  3. Click a meeting room to join the online meeting.

    The always-available room for the demonstration course is highlighted, and an arrow is pointed at it. The mouse pointer is shown hovering over the link to the room.

  4. Click Join Session.

    The room's information panel is open. The mouse pointer is over the dark grey "Join Session" button. An arrow is pointing at the button.

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Enabling your microphone and webcam

Do the following to share your microphone and webcam with participants.

  1. Click the "<<" icon in the lower right corner of the Collaborate Ultra page.

    The double-arrow menu is shown with a caption bubble.

  2. Click the My Settings gear tool.

    The bottom of the page is shown. The "My Settings" gear icon is highlighted, and the mouse is hovering over it.

  3. Click to set up your camera (webcam) and microphone.

    Under the Audio and Video heading is a link that is highlighted with an arrow, and with the mouse pointer hovering over it. The link is named "Set up your camera and microphone".

  4. Select your microphone, and speak into your microphone to test it. If the purple bar moves, the mic is working, and you should click "Yes - It's working".

    The microphone set-up helper is shown. A purple bar that moves is highlighted with a caption bubble. The purple bar has the text "You sound great!" over top of it to inform the room user of the quality of their sound. The Microphone menu is highlighted with a caption bubble. The room user's microphone "Microphone Array (Realtek Audio)" is selected. The "Yes - It's working" button is highlighted with a caption bubble. 

  5. Select your webcam. You should see an image of yourself. Click "Yes - It's working" if your webcam preview is showing.

    The webcam setup helper is shown. At the top of the image is a preview of the video from the demonstration webcam. The preview is highlighted with a caption bubble. The Webcam menu is highlighted with a caption bubble. The room user's webcam "Integrated Webcam" is selected. The "Yes - It's working" button is highlighted with a caption bubble. 

  6. Make sure your speaker volume is 100%.

    The "My Settings" panel is shown. Below the "Audio and Video" settings heading, is a "Speaker Volume" slider control. It is highlighted with a caption bubble. The slider is set to 100%. The slider bar is purple and thick to indicate the slider is dragged to the right.

  7. Click the X icon to close the side panel.

    The "My Settings" panel is shown. In the lower right corner is a purple tab with a white X icon. The mouse pointer is hovering over it. The icon is highlighted with a red arrow.

  8. Now that you have set up your microphone and webcam, you are ready to enable them for the meeting. A slash through the mic and video icon means that your mic is muted, and your video broadcasting is off.

    A close-up of the room's bottom edge is shown. From left to right is the demo moderator's icon, the mic icon, the video icon and the "raise hand" icon. The mic and video icon are highlighted with a red box and a caption bubble.

    Click the mic and video icons so the mic is unmuted and webcam is enabled.

    A close-up of the middle of the room is shown. The mic and video icons are at the bottom of the page. The mic icon is green and has no slash, depicting that the mic is un-muted. The video icon is blue and has no slash, indicating it is active. Both are highlighted with a caption bubble.

To continue to the next section, click to open the Collaborate panel again.

The "<<" button is highlighted with a red arrow, and the mouse pointer is shown hovering over it.

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Chat (Via Typing) with Participants

  1. Click the Chat icon and test the chat.
  2. Consider asking participants if they can hear your audio.

    The chat panel is displayed. The Chat icon is along the bottom, highlighted in purple, and with a caption bubble. Above the Chat bubble is a text box where the instructor and participants can enter messages.

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Viewing List of Participants & Muting All Participants

  1. Click the Attendees icon to view a list of meeting participants.
  2. You can optionally mute all participants if the background noise is too loud.

    The Attendees panel is opened. The Attendees icon is highlighted at the bottom of the page, in purple, and with a comment bubble. The option menu icon is clicked and it's menu is shown. The Mute all option is highlighted with a caption bubble and the mouse pointer is hovering over it.

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Sharing Your Screen

  1. Click the Share icon to share whatever is on your screen (a website, a PowerPoint presentation, etc.).

    The Share Content icon is clicked and it is highlighted with a red arrow, and the Share Content panel is opened. The "Share Application/Screen" option is highlighted and the mouse pointer is hovering over it.

  2. Select the Entire Screen option, and click the screen you are sharing.
  3. Click the Share button. The meeting participants can now see what’s on your screen.

    The Share Screen window is shown. The "View Entire Screen" tab is selected, and is highlighted with a caption bubble. The example image shows what would be displayed if your computer has one screen. The "Share Audio" checkbox is in the lower left corner, and is highlighted with a caption bubble. The Share button is in the lower right corner, and is highlighted with a red arrow.

  4. Minimize the Collaborate Ultra window, and open the website, PowerPoint, video, etc., that you want to show the class.

    An image of a browser window is shown. In the upper right, a "minimize" icon for Windows 10 computers is shown, and highlighted with a caption bubble. A repeating screen image is highlighted with a caption bubble which reads: "When you start screen sharing, it is normal to see this '"House of Mirrors"' effect."

As long as you see the Stop Sharing button at the bottom of your screen, your students can see whatever you are doing on the screen. For example, you can open and play a PowerPoint presentation.

The "Sharing" bar is shown.

When you want to stop sharing your screen, click the Stop Sharing button.

The "Sharing" bar is shown. The "Stop Sharing" button is highlighted with a red arrow.

Do you need to share a specific window or other kinds of information? Learn more about Sharing Content (Blackboard Help).

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Drawing on a Whiteboard

  1. Click the Share icon, and click Whiteboard if you’d like to draw in real time.

    The Share Content panel is shown. Under the Primary Content heading, the "Share Blank Whiteboard" option is selected, the mouse is hovering over it, and it is highlighted with a red arrow. At the bottom of the image is the Share Content "board and arrow" icon, highlighted in purple, and with a red arrow.

  2. Click the pencil icon to draw on the whiteboard using your mouse or a stylus and tablet. Click the erase icon to erase the entire drawing.

    The top right corner of the whiteboard space is shown. On the left, the third icon from the left is the pencil icon. It is highlighted by a comment bubble. The erase icon is the sixth from the left, and is highlighted by a comment bubble. On the far right is the Stop button which will close the whiteboard. It is highlighted by a comment bubble.

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Recording the Collaborate Meeting

  1. To record the session, click Open Session Menu.

    The Open Session menu icon is in the upper left corner and is highlighted by a red arrow.

  2. Click Start Recording.

    The mouse is placed over the "Start Recording" option, which is highlighted by a red arrow. The icon next to the label is a camera icon with a clear circle in the middle.

  3. To stop recording, click the session menu again, and click Stop Recording. 

    The mouse is placed over the "Stop Recording" option, which is highlighted by a red arrow. The icon next to the label is a camera icon with a red box in the middle.

Sharing the Recording on Canvas

To locate the recording after the meeting:

  1. Go to your course home page, and click Collaborate Ultra in the navigation panel.

    A part of a Canvas course homepage is shown. The "Collaborate Ultra" link is shown underlines, with the mouse cursor hovering over it, and is highlighted with a red arrow.

  2. Click Menu.

    The menu icon is shown on the upper left corner of the image. It is above the always-open room for the course. It is highlighted with a red arrow. The icon looks like three horizontal lines.

  3. Click the Recordings link, and view a list of your recordings. Note: there may be a delay for recordings to appear.

    The recordings icon is highlighted on the left with a caption bubble. The mouse cursor is also hovering over it. On the right 2/3 of the image is a list of recordings. Each link will allow the course instructor to view a recording.

  4. Share a recording with your class by clicking the recording’s kebab and clicking Copy Link.

    A list of course recordings is shown. To the right of the second recording, the kabab (three-dots in a circle) icon is clicked and is highlighted with a red arrow. A menu is displayed. The Copy Link option is highlighted.

  5. Add the link to your course home page.

Would you like to add captions to your video after recording?

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Leaving the Meeting

  1. To leave the meeting, click to open the session menu.

    The menu icon is shown on the upper left corner of the image. It is highlighted with a red arrow. The icon looks like three horizontal lines.

  2. Click Leave Session.

    The Leave Session link is shown at the bottom of the menu. The icon next to it is a door with a red arrow pointing to the left.

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Troubleshooting 

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Get assistance

The Center for Excellence in Teaching and Learning, the UWM Help Desk and your school/college teaching and learning support office can aid you in the successful use of Collaborate Ultra. Use our online support form to reach out for assistance.

Instructors may also get 24/7 support from Blackboard for Collaborate Ultra.

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Keywords:blackboard collaborate ultra bb ultra started step-by-step step quick instructors teachers video synchronous asynchronous chat breakout rooms break out canvas   Doc ID:98844
Owner:David D.Group:UW-Milwaukee Center for Excellence in Teaching and Learning
Created:2020-03-13 16:30 CDTUpdated:2020-03-29 17:39 CDT
Sites:UW-Milwaukee Center for Excellence in Teaching and Learning
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