Office 365 (Outlook on the Web) - Attach Files

This article details how to attach files from your computer, onedrive, or other storage accounts to email messages and share them with others. These instructions are only meant for the new outlook on the web and not the classic version.


The logo for the new Outlook on the web should look the image below

Note: If your organization has included its logo in the toolbar, you might see something slightly different than shown above


Instructions for the new Outlook on the web

Attach files from your computer

When you attach a file from your computer, you're attaching a copy of the file. Each recipient will get their own copy of the file.

Note: The attachment size limit for local files is 34 MB.

  1. At the bottom of a message or calendar event, select the Attach icon and then Browse this computer.

  2. Choose the local file you want to attach, and select Open.

Attach files from OneDrive

You can also share a file from OneDrive. This way, your recipients can collaborate on it in real time.

Note: The attachment size limit for OneDrive files is 2GB.

  1. At the bottom of a message or calendar event, select the Attach icon and then Browse cloud locations.

  2. Choose the file or folder you want to share and select Next. Double-click folders to open them.

  3. Select Share as a OneDrive link.

  4. Choose if people can edit the file or only view it. Select More actions icon and then select Change permissions.

    A screenshot of the option for Recipients can view in the Change permissions menu

Attach files from another cloud storage account

You can also share files from other storage accounts. Anyone you share the file with can see the latest changes.

  1. In a message or calendar event, select the Attach icon and then Browse cloud locations.

    A screenshot of the option for Browse cloud locations in the Attach menu

  2. Select the storage account from which you want to share the file. You can add storage accounts by selecting Add an account.

  3. Choose the file or folder you want to attach and select Next. Double-click folders to open them.

  4. Select Share as a link.

Paste a link to a OneDrive or SharePoint file

If you have a link to a OneDrive or SharePoint file, you can paste it in the body of your message. Outlook will replace the URL with the name of the file and the corresponding Office app icon. Select the link to choose who has access to it.

Note: If a recipient doesn't have permission to access the file, you'll see an error message when you select the link.

Suggested attachments

When you select the Attach icon   to attach a file, you'll see a short list of files that might be relevant to your conversation or that you've worked on recently. Select any of them to add it to your message.

Attach a message to a message

You can attach a message to another message in Outlook on the web.

  1. Create a new message or click to reply to or forward an existing message.

  2. Arrange the windows so you can see both the message list and your new message.

  3. Select and drag the message you want to attach from the message list into your message.

Attach a folder

You can't attach a copy of a folder in Outlook on the web. However, you can share a folder in OneDrive.

  1. Select the OneDrive icon in the taskbar, and select View online. This will open OneDrive in a web browser.

  2. On your computer, open File Explorer and go to the folder you want to attach.

  3. Drag the folder into OneDrive in the web browser.

  4. Go to Outlook on the web and create a new message or open a message from the message list.

  5. Select the Attach icon and then Browse cloud locations, choose the folder in OneDrive you want to attach, and select Next.

  6. Select Share as a OneDrive link.

IMPORTANT: By default, recipients will be able to edit the files in the folder. To change permissions so that recipients can only view the files:

  • Select the More Actions icon More actions and then Change permissions and then Recipients can view.

Download an attachment

  1. Select the message that contains the attachment you want to download.

  2. Next to the attachment, select the More Actions icon .

    A screenshot of the More actions menu

  3. Select Download.

Print an attachment

  1. Open the message containing the attachment you want to print.

  2. Select the attachment, and then select Download.

    Caution: Don't open an attachment sent in an email message unless you trust the content and the person who sent it to you. Attachments are a common method for spreading computer viruses. In the email message, select Preview from the drop-down menu next to the attachment to view the contents of the attachment without opening it.

  3. Open the attachment using its corresponding app or program, and then print. For example, open a .docx file in Word and then print.

Remove an attachment

In the email message you're writing, select the delete button at the top right corner of the attached file to delete it.

A screenshot of the Delete attachment button.

Insert pictures in an email message or calendar event

You can insert photos, gifs, or clipart from your computer or OneDrive as inline pictures in email messages, calendar events, or your email signature. Inline pictures are displayed in the body of the message or calendar event.

  1. Open the message or calendar event.

  2. Select the picture icon to insert a picture from your computer or OneDrive.

  3. Choose the picture you want to insert and select Open.

  4. Drag the corner handles to resize the image.

    Note: Resizing an image doesn't reduce its file size. To learn how to reduce the file size of a picture, see Reduce the file size of a picture.

  5. Right-click the image to see formatting options.




Keywords:Office, Office 365, Outlook, Attach, Files   Doc ID:93222
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2019-07-18 09:45 CSTUpdated:2022-10-03 12:35 CST
Sites:UW-Milwaukee Help Desk
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