M365 Groups (Information) Group Email, Conversations, Calendars, Files, and Notebooks
This article contains information on group emails, conversations, calendars, files, and OneNote notebooks.
M365 Group Email, Conversations, Calendars, Files, and Notebooks
- Send an Email to a Group
- Have a Group conversation in Outlook (shared mailbox)
- Schedule a meeting on a Group calendar in Outlook (shared calendar)
- Share Group files
- Notebooks (Shared OneNote notebooks)
Send an Email to a Group
If you want to send an email to a M365 Group account, make sure to include "@groups.uwm.edu" at the end and not just "@uwm.edu".
Example: Group-Name@groups.uwm.edu
Have a Group conversation in Outlook
Having a group conversation is similar to having an email thread but only group members participate. You can start a new conversation with the group members or reply inline to a message. Conversations are stacked in your group inbox, and when you select one, you'll see the original message plus all the replies in sequence from oldest to newest. Group subscribers will also receive conversations in their personal inbox.
Please see this Microsoft article on how to have a group conversation in Outlook , Outlook on the web, or in the Outlook mobile apps:
Additionally, all conversations, replies to posts, and calendar events are delivered to the group inbox. But copies of them can also be delivered selectively to the personal inboxes of group members. If you work primarily out of your personal inbox, having all group items delivered there is convenient, particularly if you don't want to miss anything. But if you'd prefer to limit what goes to your personal inbox, you can do so by customizing the group subscription.
Schedule a meeting on a Group calendar in Outlook
Within the groups workspace is a shared calendar where you and every member of your group can schedule and see upcoming events. You can also share the events with other groups in your school or workplace. All events that you create on the group calendar are delivered to both the group mailbox and the personal inboxes of all group members. Every member of the group can edit the events, which means that if the organizer of the event is sick or decides to take a vacation day and forgets to cancel the event, anyone else in the group can cancel it for them. No extra permissions required.
Please see this Microsoft article on how to schedule a meeting on a group calendar in Outlook or Outlook on the web:
Share Group files
A Microsoft 365 group makes sharing files easy by including a dedicated library, which is the primary place for storing all your group files.
When you create a file or folder in the group's library, all members of the group will be able to access it. When you add new members to the group, including guests (external users), they too will be able to access the files.
Please see this Microsoft article on how to share group files in Outlook or Outlook on the web:
Notebooks
Shared notebooks in groups function the same as regular OneNote notebooks, however, they are shared with the group members.Or see the UWM KnowledgeBase's OneNote articles.