Outlook Web App (How To) End Appointments and Meetings Early

This article will provide instructions on how to update your Outlook web app settings to automatically end appointments and meetings early when scheduled in Outlook.

It has been recommended that users creating meetings set them to end 5 to 10 minutes early. For example, a 30 min meeting would become a 25, a 60 minute meeting would become a 50, and so on. The reason behind this practice is to allow participants a grace period between virtual meetings. 

Note: These instructions apply only to the Outlook web app. If you wish to apply these changes to your Outlook desktop app please see instructions for that client.

  1. Begin by logging in to your University provided Microsoft 365 (Office 365) account in your preferred web browser.

    • Note: you will be required to enter your ePanther@uwm.edu and password to log into your Microsoft 365 account. If prompted, authenticate using your preferred method.

  2. In the menu on the left, click the tile for Outlook

  3. From Outlook, click on the gear icon in the top right corner of your working screen. 

  4. At the bottom, click View all Outlook settings

  5. In the window that appears, click the menu item, Calendar

  6. From the submenu click the heading, Events and invitations

  7. From the options, select End appointments and meetings early. By default, events that are Less than one hour will end 5 minutes early and events that are One hour or longer will end 10 min early. If you wish to change this, click the down arrow and select your desired time frame from the menu. 

  8. When you are done click the Save button in the bottom right corner of the settings window. 

  9. Your events and invitations will now be set to end early by default when scheduling meetings with the Outlook web app. 

Keywords:Office, 365, O365, M365, Microsoft, Apps, App, Web, Outlook, email, calendar, settings, events, invitations, meetings, meeting, online, teams, meet, schedule, setting, appointment, appointments, event, invitation, invite, minutes, early, premature, grace, period, best, practice, participant, participants, organizer, organizers, chrome, browser, ePanther   Doc ID:53157
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2015-06-24 12:09 CDTUpdated:2023-06-05 13:44 CDT
Sites:UW-Milwaukee Help Desk
Feedback:  0   0