M365 Outlook 2016 (How To) - Searching for Contacts

In Microsoft Outlook, it can be difficult to find email addresses for contacts. In the general search function in the "To/cc/bcc" fields, Outlook can be strict in that it finds only exact matches, excluding most results if a name is misspelled or incomplete.
 
One method is to use the "More Columns" feature when searching the Global Address list. To get to the "More Columns" feature;

Click on To in a new email message.

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In the resulting Search pop up, select the More Columns radio button and choose Global Address List from the Address Book drop-down menu.

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Type in the contact name and click on Go to search, then choose the appropriate contact from the search results.

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You may also click on the ''Advanced Search'' hyperlink within the Search popup. 

Click on To in a new email message and choose the Advanced Search within the "Select Names:Offline Global Address List" pop-up box.

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Enter whatever information you may have for the person you seek.

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From the resultant list, click on the correct contact to add them to the distribution list.

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Keywordssearch, office 365, Outlook 2016, contacts, email addresses, email, GAL, global address list   Doc ID43676
OwnerHelp Desk K.GroupUW-Milwaukee Help Desk
Created2014-09-24 08:21:13Updated2023-07-13 14:39:18
SitesUW-Milwaukee Help Desk
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