M365 Outlook (Information) Group Folders and Rules Support

Outlook Group folders and rules are now available for Microsoft 365 users at UWM. Groups in Microsoft 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. Resources such as a shared Outlook inbox, shared calendar or a document library for collaborating on files. The addition and impact of Group Folders and Group Rules is outlined below.

Group Folders: Group users will be able to create folders inside the Groups section in Outlook mail module. Users can move and copy messages across different folders inside of the Group.

Group Rules: We are also releasing support for Rules inside the Groups mailbox. With rules, users can automate the organization of incoming Groups mails. Once users have created folders, they will be able to view and access the deleted folder of the Group.

Group rules in Outlook

Group Settings

When a Group is being created, the Group Owner will see the following Group Settings screen:

This screen allows owners to set the groups Sensitivity, Language, External email settings, Subscription, and Permissions. Additionally, by toggling to the Members section, group owners can add and remove members, and adjust individual member access settings. Group owners will also have a toggle to enable or disable member permission at group level, and a section to specify Rules for the group. This can be accessed from the Group Settings pictured below:

When a group is created, the group owner and members will receive the following email:

For more information on Groups, please review this article from Microsoft.

KeywordsMicrosoft, M365, Office, O365, Outlook, groups, group, folder, folders, mail, section, message, email, copy, move, rule, rules,   Doc ID42073
OwnerHelp Desk K.GroupUW-Milwaukee Help Desk
Created2014-07-22 16:12:45Updated2023-07-13 15:39:17
SitesUW-Milwaukee Help Desk
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