Office 365, Directory Privacy, and FERPA Restrictions

It is possible for UWM students, faculty and staff to have their personal information (including address, phone, UWM email address, year in school and degree program) hidden by requesting a FERPA restriction through Enrollment Services. Once a FERPA restriction is placed on an individual's identity, lookups on that account by others in Office 365 services and applications will not work as expected.

When a FERPA restriction is placed on an individual's identity, lookups on that Office 365 user by others in apps such as Outlook and Microsoft Teams will not be successful. 

In Outlook email and calendar, searching for a FERPA restricted user will result in a No results found message:



Similarly, in Teams, searching for a FERPA restricted user will result in a We didn't find any matches message:


Once a FERPA restricted user sends an email to another user or schedules a calendar appointment with another user, then the FERPA restricted user will subsequently appear in the other user's Outlook app. Similarly, if a FERPA restricted user sends a Teams message to another user or adds another user to a Team, then the FERPA restricted user will subsequently appear in the other user's Teams app. Please note that the ability to lookup FERPA restricted users in the Outlook and Teams apps are independent from one another; for example, although you may be able to see a FERPA restricted user in Outlook, you will still not be able to see them in Teams until they initiate a chat with you.
If you are unable to add a FERPA restricted user to a Microsoft Team or have any questions about FERPA restrictions and Office 365 services, please contact the UWM Help Desk at (414) 229-4040, toll free at (877) 381-3459, or email helpdesk@uwm.edu.
Additionally, more information regarding FERPA restrictions is available on UWM's Directory Privacy page as well as the FERPA for Faculty, Staff, and Student Workers page.




Keywords:O365, Office 365, Outlook, Teams, FERPA, FERPA block, directory block, directory privacy, FERPA restriction, outlook calendar, email, calendar   Doc ID:109525
Owner:Help Desk K.Group:UW-Milwaukee Help Desk
Created:2021-03-04 14:18 CDTUpdated:2021-03-09 13:52 CDT
Sites:UW-Milwaukee Help Desk
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