How do I give Co-Editor, Co-Publisher, or Co-Viewer access to a My Media video?
This tutorial explains how to give Co-Editor, Co-Publisher, or Co-Viewer access to a video you own in My Media. This tutorial should also be used if you have been instructed by UWM's Accessibility Resource Center (ARC) to provide captionists with Co-Editor permissions in order to support a student with a documented accommodation.
Covered in this article:
Instructions to give Co-Editor, Co-Publisher, or Co-Viewer access to a My Media video
Before you Begin:
This tutorial covers adding a video or audio file that has ALREADY been uploaded to My Media. Videos may have be added to your My Media account in multiple ways.
- You may have uploaded a video to My Media at another time, for a different course or semester.
- Your video may have been automatically uploaded using the Kaltura Capture tool. Here is a tutorial on creating a Kaltura Capture presentation.
If you have NOT already uploaded the video to My Media, a more streamlined process can be found in this tutorial, which explains how to upload a video or media file through My Media to a Canvas Page.
Step #1
Login to Canvas.
- Click Account in the global navigation on the left.
- Select My Media.
Step #2
- Identify the media file that you'd like to publish and click the blue linked title.
Step #3
- You'll see a window displaying a preview of your video. Pull down the Actions menu on the bottom right and select the Edit option.
Step #4
- Click the Collaboration tab.
- Click the Add Collaborator button.
Step #5
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- Enter the new owner’s last name or ePanther ID in the “Type user or group name” field.
- If you have a student with a documented accommodation and have been instructed by UWM's Accessibility Resource Center (ARC) to provide Co-Editor permissions to captionists enter UWMIL-G-PaidCaption the “Type user or group name” field and check the Co-Editor permission.
- The new collaborator’s user information (email address and name) should appear below the field. Once the new collaborator’s name and ePanther ID autofills, click the entry. This will feed the information into the “Type user or group name” field and populate the field.
- If the user has never accessed My Media, no account has been created. The user must log into Canvas, go to the Account tab. Click on My Media and accept the terms. This will activate the user's My Media account.
- When the ePanther ID is populated in the field, select the permissions you'd like to extend. (NOTE: See permission details below) For ARC captionists, check the Co-Editor permission.
- Once the appropriate permission is selected, click the Add button.
- Enter the new owner’s last name or ePanther ID in the “Type user or group name” field.
Co-Editor:
- Co-Editors can edit the entry's details and metadata, trim media, replace media, edit captions, edit chapters and edit slides.
- Co-editors cannot delete media or add new co-editors and co-publishers.
- Co-editors can see the analytics page for the media they co-edit.
Co-Publisher:
- Co-Publishers can publish the media anywhere that the co-publishing user has rights to publish.
Co-Viewer:
- Co-Viewers can view media, even if is has not been published.
Instructions for users given Co-Editor, Co-Publisher, or Co-Viewer access to My Media videos
Users given Co-Editor, Co-Publisher, or Co-Viewer access to videos you own in My Media may have trouble finding these videos depending on the filter settings.
Step #1
Login to Canvas.
- Click Account in the global navigation on the left.
- Select My Media.
Step #2
- Click the Filter menu.
- Check the box in front of Any Owner to view all media ownership.
- To filter for a specific access type, check the box in front of the Media I Can Edit to view media with Co-Editor permissions, Media I Can View to view media with Co-Viewer permissions Media I Can Publish to view media with Co-Publisher permissions.